The California Employment Development Department requires employers to provide written notification to employees upon separation from employment. The required documents depend on the circumstances of the termination.
STANDARD DOCUMENTS/FORMS
1. EDD Unemployment Benefit Packet (DE2320) - Due to all discharged or laid off employees no later than the effective date of the discharge or layoff.
2. Notice of Change in Relationship - Due to all involuntarily discharged or laid off employees immediately upon termination.
3. HIPP Notification (DHCS 9061) - Applies to employers with 20 or more employees. Due to certain employees covered under the program.
4. Notice of COBRA continuation rights
- Cal-COBRA notice due to terminated employees of small employers (2-19 employees) and terminated employees covered under federal COBRA when their 18 months of federal COBRA coverage expires.
- OR - - Federal COBRA notice due to covered employees for employers with 20+ employees.
5. Notification of all continuation, disability extension and conversion coverage options under any employer-sponsored coverage for which the employee may remain eligible after employment terminates.
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- 401(k)
- Long-term disability
- Accidental death and dismemberment
- Life insurance
- Employee Assistance Program
In mass-layoff situations, the Worker Adjustment and Retraining Notification Act requires certain employers to give affected employees at least 60 days written advance notice. Additional paperwork is required.