How do my employees access their personal information and make changes through Paychex?

KitchenSync has partnered with Paychex to allow online access for employees to view their pay stubs, access W-2s, and manage personal data, including direct deposit information. Instructions are provided below.

When your employee has been hired and added to your payroll, Paychex will email them an invitation. Employees should check their junk/spam folder for this email if they do not see it in their inboxes. Paychex recently allowed for text message invites to be sent out if employees do not have an email address. Employees should access that invitation to create their username, password and security settings for Paychex.

Below are simple instructions on a few things the employees can do once they have logged in. 

Employees can reach out to if they have issues logging into Paychex Flex or are unable to find the email/text invite.


Adding or changing a bank account for Direct Deposit:

Go to My Pay in the Menu.

  1. Select Direct Deposit.
  2. Click Add Bank Account.
    Don't see it? Ask your employer to make changes - or to give you the ability to edit. If an account already exists, you can edit it. Or click Add Bank Account to add another.
  3. Enter info, then click Save.


Updating tax information:

Go to My Pay in the Menu.

  1. Click Taxes
  2. Select a federal or state tax. 
  3. Click Edit
  4. Make updates, then click Save
  5. Click OK
  6. Contact if you need to fill out a new W-4 or state withholding form. 


Accessing your W-2: 

  1. On the Dashboard, go to Tax Documents.
  2. On Tax Documents, click the PDF icon to open your latest Form W-2. 
  3. To see all tax documents, click View All.

Seeing and updating personal information:

Go to My Profile. Don’t see it? You’ll find it in the Menu.   

  1. Click Edit
  2. Make updates as needed.
  3. To add other ways you want to be contacted, click Add Contact. Use the drop-down arrow to select the type of contact information.
  4. Click Save.